What is employee scheduling software?
Employee scheduling software is the technology that automates the process of scheduling. Scheduling automation increases employee productivity and employee satisfaction, reducing the duplication of communication and human error. Premium employee scheduling software will also automate timesheets, track payments due, and send alerts for any scheduling or payment conflicts. It also allows for automated reporting and forecasting costs.
Why is employee scheduling software needed?
Employee scheduling software improves team communication and saves manager time. With shift scheduling software, managers of shift-based industries can reallocate their time to non-scheduling activities. Managers can save 10-20 hours a week by automating scheduling, tracking accurate attendance, and reducing error. Premium employee scheduling software like Hyre also forecasts costs, tracks timesheet approvals, and alerts managers for any outstanding payments.
Who does employee scheduling software help?
Employee scheduling software helps managers, staff and business owners keep track of their shifts. For staff, they can easily set their availability and communicate with their team if they need to reschedule. For managers, they can see at a glance all their staff’s availability, and create a schedule that works for everyone. Managers will get notifications for any missing approvals so that payments to staff match an up-to-date timesheet, reducing human error. Premium scheduling software also allows for forecasting costs and seeing an overview of employee performance. If you are interested in streamlining your scheduling process, try Hyre’s free employee scheduling software.
Employee scheduling software use cases:
Scenario 1: Martin is a manager for Jungle Teahouse and he is swamped with work. He usually lets his team know their schedule a few days in advance. Sometimes they have conflicting availability, and rescheduling is a mess. It takes him 45 minutes to an hour every day in order to call team members and find replacements.
After employee scheduling software: Martin creates an account on Hyre for all his employees to put in their availability. He can create a schedule based on everyone’s availability. If their availability changes, he has given them permission to swap shifts or find replacements on their own. Martin spends less than 15 minutes a day on scheduling and finding replacements.
Scenario 2: Dora is the CEO of her startup, Explorer Escape Rooms and she is short-staffed. She always needs cleaners to clean the entertainment spaces, and a lot of her regular team is on vacation. The holiday season is very busy for Explorer Escape Rooms and it is extra hard to hire temp staff. Everyone is busy celebrating with their families or going on vacation.
After employee scheduling software: Dora uses Hyre’s employee scheduling software and discovers their temp staffing pool. Finding qualified temp staff on short notice is easy, and she is able to give her guests a premium experience. She is delighted to find she can request certain temp staff to return so she doesn’t need to onboard a new person each time.
Scenario 3: Blue is the manager of Clue Food Truck and he is always switching between multiple locations. Sometimes when he arrives 10-15 minutes late, he discovers his staff are also just arriving. However, they clock-in for earlier than that. He tells his team members that he expects them to be on time, but he isn’t always there to check.
After employee scheduling software: Blue uses Hyre’s employee scheduling software which includes a feature for digital clock-ins. Team members must use their phones to clock-in, which means that even if Blue isn’t present he can see exactly what time they arrive at work. Blue can prevent time theft and make accurate payments based on timesheets that record exactly when team members arrive.
Scenario 4: Aang manages performances at Avatar Museum, and he is always getting complaints from his team that his payments don’t reflect when they clocked in. There are often last-minute scheduling changes that cause confusion. He does his best to update the timesheets and payments, but with a dozen team members texting him, it can be hard to keep up.
After employee scheduling software: Aang uses Hyre’s employee scheduling software, which allows team members to use their phones and clock-in. This leaves an up-to-date, digital trail of their timesheets which Aang gets a notification to confirm. He no longer makes payment errors because he is notified of any changes to timesheets. His team is happy with him, and they know they can contact him through Hyre rather than his personal phone.